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Creating and managing rewards

The Rewards feature is used to recognize people who contributed to a kaizen or project. You can reward the author, co-authors, and/or project team members. Access to the Rewards tab depends on user p…

eKaizen Support
Updated by eKaizen Support

The Rewards feature is used to recognize people who contributed to a kaizen or project. You can reward the author, co-authors, and/or project team members. Access to the Rewards tab depends on user permissions. Only users with the appropriate rights can view or manage rewards.

Each reward moves through a simple process - from nomination to approval and finally to payout.

The setup of reward types and default amounts is done by administrators in the system configuration. Standard users can only create, edit, and manage rewards within projects.

Open a Kaizen or project and go to the Rewards tab in the header.

Managing all rewards In addition to the project-level Rewards tab, there is a Rewards overview tab that shows all rewards across projects. It allows you to filter, sort, and mass edit rewards for more efficient management. This view is described in detail in the Rewards Overview guide.

What you see on the Rewards tab

At the top, you’ll find summary tiles showing:

  • Summary – total payout across all rewards in this Kaizen
  • Nominated / Approved / Paid out – amount and count by status

Below is the table listing all rewards:

  • Columns: Recipient, Employee ID, Reward, Description, Value, and Reward status
  • Row actions:
    • Open (chevron) – view or edit the reward
    • Delete (red X) – remove the reward
  • Bottom actions:
    • Create reward – add a reward manually
    • One-click rewards – quickly create rewards for the Author, Co-authors, or Project team
    • Calculate reward – open the calculator for automatic reward creation and splitting
The reward calculation and split process are described separately in the Rewards Calculation guide.

Creating or editing a reward

  1. Click Create reward to add a new one, or open an existing reward to edit it.
  2. Select the Recipient.
  3. Choose the Reward type (for example, Reward for an implemented idea).
    eKaizen automatically displays a prefilled reward amount based on the setup defined in the administration - either as a fixed value or a percentage of savings. You can always adjust the amount manually when creating or editing a reward.
  4. Set the Reward status – Nominated by default, or another if your process allows.
  5. Enter or confirm the Actual reward amount (the value to be paid).
  6. Click Save.

Once a reward is marked Approved, some fields may lock. To modify them, return the reward to Nominated or follow your change-control process.

Reward statuses

Status

Description

Nominated

Proposed; recipients and amounts defined

Approved

Reviewed and confirmed for payout

Paid out

Disbursed; marked as completed

Managers update statuses based on project progress and company policy.

Paying out rewards

  1. Open a reward with Approved status.
  2. Click Mark as paid out (or change status to Paid out).
  3. Record a payment reference or date if required.

Use the summary tiles to track all planned payouts for the period and confirm which ones are still waiting for approval or payment.

Didn’t find what you were looking for? Reach out to your administrator, your eKaizen contact person or write to contact@ekaizen.app.

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